The service is similar to competitors such as Google Hangout, Bluejeans, and Skype. Its basic functions include the ability to chat and call individual contacts, as well as schedule meetings for future events.
Whether it's your Friday team check-in or your grad school Wednesday workshop, Zoom allows you to stay in contact with colleagues and classmates to complete work remotely. While the platform is fairly easy to use, its basic functions are organized slightly differently depending on if you use the desktop or mobile version.
Most of the key tasks, however, remain easy to spot despite slight changes: scheduling or joining calls, keeping track of your contacts and meetings, and making changes to your account settings. Many companies may already have video services in place, but Zoom is proving to be especially helpful for high school and college-level courses as it allows for up to 100 participants with a free account subscription.
Open the browser of your choice on your Mac or PC and head to the Zoom website to create and manage an account. You can schedule, join, or host a meeting at the top of the screen.
Click on any of these three options and follow the prompts to set up or join a video call online. On the left-hand side, you'll find a variety of options, including the first and perhaps most important: Profile.
You'll also find the option to sign out of Zoom on all of your devices at the bottom of this page. Other tabs on the left-hand side include webinars, recordings, and your settings.
You'll also find more advanced settings towards the bottom of the left panel, including managing users and rooms. If you downloaded the desktop app, you'll find a more streamlined version of these options upon opening.
The app is organized into four main tabs at the top of the screen: Home, Chat, Meetings, and Contacts. The “Home” tab gives you the option to start a new meeting, join a current call, schedule a future event, or share your screen.
If you have any upcoming meetings for the day, you'll also find them in a checklist on the right-hand side. This will open a dropdown menu to make quick changes, such as switching your availability or profile photo.
You can also access settings from that menu from any page, or by clicking the gear icon in the right-hand corner of the “Home” tab. Browse through the tabs on the left-hand side to make changes.
In “General” you can also find “View More Settings” at the bottom, which will open your profile online for complete access to your Zoom account. You can star or favorite conversations for easy access or browse through your recent ones.
You can also toggle between upcoming and recorded meetings at the top, or click the plus sign to schedule a new one. Click on any pre-existing meeting to view options to start it early, copy the invitation, edit, or delete it.
Lastly, the “Contacts” tab keeps track of the colleagues and classmates you add to the platform. You can also click to view any channels, which are groups of contacts to help organize your activities.
The mobile version of the app on iPhone, iPad, and Android offers a simplified version of the online Zoom platform, and the main tabs are found at the bottom: Meet & Chat, Meetings, Contacts, and Settings. The main options are found at the top: New Meeting, Join, Schedule, and Share Screen.
Below, you'll see recent call and chat history, along with any outstanding Contact Requests. You can also start a call, send an invitation, or edit a current event at the top of the page.
Tap on a meeting, and you'll also find the option to add invitees and send invitations to these contacts via email or text message. “Contacts” looks extremely similar to the desktop version and lists your starred favorites, as well as any others in your company directory.
Tap the plus symbol in the top-right corner to open a pop-up menu to add a contact, create a new channel, or join a public one. Your Zoom settings are organized by Meetings, Contacts, Chat, and General.
With teams across the world working remotely during the COVID-19 pandemic, video conferencing tools like Zoom have become extremely popular. Additionally, we’ll highlight three tips to help you conduct effective virtual meetings.
We’ll cover the steps for both desktop and mobile platforms on: For Desktop Step 1: To get started with Zoom, head to their website, and click on the “SIGN UP” button that’s in the top-right corner of the screen.
Sign in using SSO (Single Sign-On) or your Google or Facebook account. Step 3: Zoom will now email you with a confirmation link.
Step 2: Hover your cursor over the “HOST A MEETING” button in the top-right corner of the screen, and select one of the following options: Step 3: The website will redirect you to the Zoom app and start a meeting.
Here, you can edit meeting settings or copy the “Invitation URL” that you send to the attendees. Note: You can also start a meeting quickly through the desktop app by following the instructions we listed for mobile devices later on.
Step 2: In the new meeting screen, click on the “Invite” button in the toolbar at the bottom. You can send these to participants via text, email or instant messaging.
Step 1: Open the Zoom mobile app and sign in to your account. Step 2: Tap the orange “New Meeting” icon that appears on your screen.
Step 2: In the Participants window that opens up, tap on the “Invite” option at the bottom left. Zoom will now give you the option to share your meeting details via a variety of communication platforms.
These include various text, email and messaging apps on your smartphone. With a busy schedule, you can easily forget about appointments or upcoming meetings.
Step 3: Once you’ve adjusted preferences, click on the “Schedule” button at the bottom right of the screen. Step 2: Go to the Meet & Chat homepage and click on the “Schedule” button.
Step 3: Enter the meeting name, date and time and click “Done.” Step 4: Zoom will redirect you or open another form for adding the event to your preferred calendar.
Enter details like participant names and set the notifications into your calendar event, then tap “Done.” Recording a meeting lets you easily use it as a reference to document everything that was discussed.
This is especially important for remote teams who mushroom video conferencing as their key mode of communication. By saving it to the Zoom cloud, your team members can access it across multiple platforms easily.
For Desktop Step 2: In the Zoom toolbar, click on the “Record” icon. Step 5: After you end the meeting, Zoom converts the recording to MP4 format and stores it in your preferred location.
Step 3: You can pause or stop the recording by clicking the “More” button. You can access this section by logging into your Zoom account on a web browser.
Zoom lets you share your screen with other meeting participants easily. Apple iPhone / iPad screen (if your device supports this).
Zoom Phone comes with plenty of additional features to make your calling experience seamless. However, Zoom Phone isn’t available with the standard pricing plans.
To make your experience more comfortable, here are three tips that can help team members conduct seamless Zoom meetings and calls: To unmute yourself, use the microphone button or hold your space bar for as long as you’re speaking.
It’s extremely common for video conferences to be delayed or get interrupted due to technical snags. To ensure that this doesn’t happen, turn on your device and check if Zoom’s working correctly at least 10-15 minutes before every meeting.